These are the terms and conditions of use and the privacy and cookies policy for www.eldp.net (website). The website is operated by the Endangered Languages Documentation Programme (we, us and our). We are a grant making organisation located at Berlin-Brandenburg Academy of Sciences and Humanities (BBAW). Your use of the website is subject to these terms and conditions. We reserve the right to change these terms and conditions from time to time by updating them on the website.

It is your responsibility to ensure your equipment (computer, laptop, netbook, tablet or other mobile device) meets the necessary technical specifications to enable you to access and use the website and is compatible with the website. We cannot guarantee the continuous, uninterrupted or error-free operability of the website. There may be times when certain features, parts or content of the website, or the entire website, become unavailable (whether on a scheduled or unscheduled basis) or are modified, suspended or withdrawn by us, in our sole discretion, without notice to you.

You may retrieve and display content from the website on a computer screen, print and copy individual pages and, subject to the following section, store such pages in electronic form. Additional terms may also apply to certain features, parts or content of the website and, where they apply, will be displayed on-screen or accessible via a link.

Except to the extent expressly set out in these terms and conditions, you are not allowed to:
• store pages of the website on a server or other storage device connected to a network or create an electronic database by systematically downloading and storing all of the pages of the website;
• remove or change any content of the website or attempt to circumvent security or interfere with the proper working of the website or the servers on which it is hosted; or
• create links to the website from any other website, without our prior written consent.

You must only use the website and anything available on the website for lawful purposes (complying with all applicable laws and regulations), in a responsible manner, and not in a way that might damage our name or reputation or that of any of our affiliates. All rights granted to you under these terms and conditions will terminate immediately in the event that you are in breach of any of them.

All intellectual property rights in any content of the website (including text, graphics, software, photographs and other images, videos, sound, trademarks and logos) are owned by us or our licensors. Except as expressly set out here, nothing in these terms and conditions gives you any rights in respect of any intellectual property owned by us or our licensors and you acknowledge that you do not acquire any ownership rights by downloading content from the website. In the event that you print off, copy or store pages from the website (only as permitted by these terms and conditions), you must ensure that any copyright, trademark or other intellectual property right notices contained in the original content are reproduced.

We may change the format and content of the website from time to time. You agree that use of the website is on an 'as is' and 'as available basis and at your sole risk. Whilst we try to make sure that all information contained on the website is correct, it is not intended to amount to authority or advice on which reliance should be placed. You should check with us or the relevant information source before acting on any such information. We make or give no representation or warranty as to the accuracy, completeness, currency, correctness, reliability, integrity, quality, fitness for purpose or originality of any content of the website and, to the fullest extent permitted by law, all implied warranties, conditions or other terms of any kind are hereby excluded and we accept no liability for any loss or damage of any kind incurred as a result of you or anyone else using the website or relying on any content. We cannot and do not guarantee that any content of the website will be free from viruses and/or other code that may have contaminating or destructive elements. It is your responsibility to implement IT security safeguards to satisfy your particular requirements as to the safety and reliability of the content.

The website may, occasionally, include links to external websites. We include these to provide you with access to information, products or services that you may find useful or interesting. We are not responsible for the content of these websites or for anything provided by them and do not guarantee that they will be continuously available. The fact that we include links to such external websites does not imply any endorsement of our association with their operators or promoters.

Design: Michael Hazkiahu // www.hazki.de
Webdesign Programming and CMS: CMS Morpheus // Bjoern Knetter // www.pixel-dusche.de

These terms and conditions shall be governed by German law, and you agree that any dispute between you and us regarding them or the website will be dealt with by the German courts. Nothing shall prevent us from bringing proceedings to protect our intellectual property rights before any competent court.

We are based at the Berlin-Brandenburg Academy of Sciences and Humanities (BBAW). The BBAW's privacy policy can be accessed here.

When you apply for a grant through the Endangered Languages Documentation Programme, we will collect the following information from you e.g. your name, contact details, home institution, home institution contact details, project details

We use your personal data to manage your grant application, project, where necessary to record the provenance of the documents in the Endangered Languages Archive, and to stay in touch with you about events and information relating to the work of the EDLP in which you might be interested.

We process this data on the basis that it is necessary to take steps to enter into or to fulfill a contract with you and your host institution, and where the processing is in the legitimate interests of the ELDP and the grantee to ensure that the grant and any outputs are managed effectively, and the ELDP and the grantee remain in contact for the exchange of news and information which is in the mutual interests of both parties.

If your application for a grant is unsuccessful, we will retain your personal data for 20 years.

If your application is successful, we will retain your personal data permanently to record the dispensation of grant funding in case of audits, and, where necessary, in line with your donation to ELAR, in order to effectively manage your grant and the archive. We will only share your personal data with your home institution, in order to manage your grant and for the purpose of fulfilling a contract between us. If you home institution is based outside the European Economic Area, we will transfer your data internationally where the transfer is necessary for the performance of a contract between ELDP and you.

You have the right to ask for a copy of your data. To make a Data Subject Access Request, please contact eldp@eldp.net. You may also ask us to correct or update your personal details, ask us to restrict the way we process your personal data, object to our processing (including unsubscribing from emails), and ask us to transfer your data to another IT environment on your behalf.

We will update this notice as necessary to reflect changes to the type of personal data that we process and/or the way in which it is processed. We will update you on any significant changes we make to this notice by email.

Set out below we explain what information is collected when you use the website, how that information is collected and what we do with it. By using the website, you consent to the collection and use of information in accordance with this privacy policy. We reserve the right to change this privacy policy from time to time by changing it on the website.

When you visit the website, we may automatically collect information about you, such as the type of internet browser or mobile device you use, any website from which you have come to the website and your IP address (the unique address which identifies your device on the internet) and operating system, which are automatically recognized by our web server. You cannot be identified from this information and it is only used to assist us in providing an effective service on the website and to collect broad demographic information for aggregate use.

We use cookies to:
• remember that you have used the website before; this means we can identify the number of unique visitors we receive and allows us to make sure that we have enough capacity for the number of users we get;
• allow you to navigate the website more quickly and easily;
• collect statistical information about your use of the website so we can improve the website.

Most computers and some mobile web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browsers. Please note, however, that by blocking or deleting cookies you may not be able to take full advantage of the website.

Please submit any questions you have about these terms and conditions or any problems concerning the website in writing to us.